1 Collaborative tools and remote working

FormationOutilsCollaboratifs.jpg
Training provided by
  • Open Minds
  • ASSODEV
Training website https://training.openmindsproject.eu/
Category(ies) of solution(s) studied
  • Collaborative tools
  • External communication (website, social networks, newsletter)
  • Office - Internet (Office suite, email, browsing)
  • Management, Accounting
Presentation This training course provides the basics, methods and essential resources for collaborative and remote working, as well as internal communication via the Internet: collaborative space and sharing of documents, diaries, contacts, discussions, forums, project management, collaborative writing, videoconferencing.

Action-based training that enables participants to learn as they design, implement and use their digital solutions.
The tools used are free and open source software and free and ethical online services. They respect confidentiality and data non-exploitation.

Translated with DeepL.com (free version)
Training objectives Learn to use collaborative tools for remote working, collaborative projects, networking and internal digital communication: videoconferencing, collaborative writing, document sharing, calendaring, contacts, messaging and forums, project management, meetings, project management, facilitation methods, etc.
Reason for module Collaborative tools are an essential requirement for associations, which often need to work collaboratively and remotely on collective projects with team and board members, and with their members who are often geographically dispersed.
Target audience - Educational and active staff in socio-cultural structures and associations (70%)
- Communication managers in these structures (20%)
- Project managers in this sector (10%)
Summary of module content - General digital culture, technical basics and cooperation methods
- Overview of online tools and services: which tools for which uses?
- Study and practice of the most useful tools for associations
- Diagnosis of needs, choice of solutions and roadmap for implementation
Number of sequences Fifteen sequences
Type of training face to face, online
  • En ligneOn lineOn lineEn líneaOn line
  • En présentielFace-to-faceCara a caraPresencialfață în față
Link to the on line training https://training.openmindsproject.eu/
Is training free or chargeable? GratuiteFreeGratisGratuïtGratuit
Possible formats (face-to-face, online) Online training (about ten modules)
Presential training over 3 days
Webinar based on online training
Combined face-to-face - webinar
Learning outcomes - Key skills Know how to diagnose your needs and use different tools.
Work and exchange in groups and remotely.
Organize and share information and documents, as well as diaries and contacts...
Write documents remotely.
Chat with others online.
Plan meetings easily.
Create online questionnaires and surveys.
Organize meetings, prepare, take minutes and participate remotely.
Manage projects collaboratively.
Present ideas collaboratively in mind maps.
Facilitate decision-making.
Boost participation and cooperation in projects.
Define appropriate solutions and action plans to implement them.
Equivalent key competencies Digcomp 4.1 Collaboration and communication
4.1.1 Interacting
Interact with individuals or small groups To exchange in various contexts related to private life or a professional activity, on an ad hoc or recurring basis (using e-mail, instant messaging, videoconferencing, etc.).
4.1.3 Collaborate
Collaborate with a project group to co-produce resources, knowledge and data (using collaborative work and document sharing platforms, online editors, change tracking or version management functionalities, etc.).
Prerequisites - Requirements The course does not require any particular knowledge of Internet languages and techniques. The tools used are free, open-source software, content management systems, modules and functionalities, site templates and professional design, providing a coherent and complete layout. They will be used simply, mainly with a browser. This training course provides the basics, methods and resources essential for an effective presence on the Internet.
Participant selection procedures and criteria This training course is open to anyone wishing to learn about digital communication, and more specifically to educational and training staff in socio-cultural and associative structures, their beneficiaries, members, volunteers and partners, who want to acquire the skills to create and manage a website, communicate on social networks, via messaging or newsletters, and have immediately usable solutions at their disposal by the end of the course, as well as the skills to develop them further.
Teaching aids Documentation, online or printed resources, guides, tutorials, slides, technical glossaries and links
Videos, quizzes, MCQs, exercises, assessments
Collaborative tools (discussion list, live chat, notepad, website)
Collective online note-taking
Learner support,  follow-up and assessment European collaborative e-learning platform, free digital resources and solutions
Collaborative tools (discussion list, live chat, notepad, website)
Support by e-mail
Live dialog via messaging

Self-assessment: final oral assessment / feedback interview + Questionnaire - Quizzes
Teaching method Focused on practice, collaboration and exchange to facilitate the acquisition and application of new skills.
- Training-Action: real-life situations leading to the acquisition of skills that can be directly put to use.
- Alternating theoretical, participative and practical sequences
- Exchange of knowledge and practices between participants
- Group dynamics: active listening and collective intelligence
- Training based on free, open-source software for immediate reuse within your organization.
Type of training Webinar-style distance learning using approaches similar to MOOCs
  • open to all, free of charge
  • format: texts, videos, online documents, exercises, self-assessment
    • exchange tools: videoconferencing, e-mail, discussion lists, messaging, forum, wiki, pad,
Face-to-face training
  • courses, workshops, presentations, conferences
- groups of trainees, work meetings and workshops
Training schedule - Sequencing - day by day 3 days face-to-face + introduction, completion and online exercises

Day 1
  • General digital culture and societal issues Open Source and Associations
  • Technical basics and security: basic concepts
  • Overview of basic online tools and services
Which tools for which uses?
  • Cooperation methods: the essentials for initiating and sustaining cooperation
Study and practice of the most useful tools for associations:
  • Collaborative writing (online notepad, Framapad, Framacalc, Framasliste, etc.),
  • Choosing meeting dates, polls and surveys (framadate Marsdate / Framaforms / Limesurvey )

Day 2
  • Video conferencing - choice of tool (Jitsi, Mumble, Tox...), - microphone and camera settings - chat - notepad (Etherpad) - running a meeting
  • Method: Facilitating meetings and co-creative events
  • Agora-type collaborative space (document sharing, agendas, contact+,... directory) Agorakit or Agoraproject
  • Cloud-type collaborative space (document sharing, agendas, contact, directory...) Nextcloud
  • Wiki-based collaborative space (Yeswiki)
  • Riot, Mattermost, Discourse-style messaging and forum discussions...

Day 3
  • Project management (Kandboard, Projeqtor)
  • Framindmap, Freeplane-type mind maps to present ideas
Diagnosis, choice and implementation of solutions
  • Diagnosis of needs, choice of solutions
  • Fe
Additional information - Why free and open source digital technology? Why free software?
Our training courses focus on tools and services that are free, secure and ethical, as an alternative to the services of multinationals that make their profits from exploiting our data for advertising purposes.
Free and open source software meets the needs of associations because it is in line with their values of solidarity and is more affordable, while being reliable, high-performance and easy to learn.
  • Free, open-source office software, accessible to all: high-performance, supportive, cooperative and knowledge-sharing: LibreOffice, Firefox, Thunderbird...
  • Free web tools to build websites that enable cooperative production and accessibility of information. Collaborative online tools to encourage exchanges, sharing and networking.
With growth of almost 10%, free and open source software reached almost 7 billion euros in France in 2017. Free and open source software has become a credible alternative for all kinds of business issues. In addition, the use of free and open source software is growing rapidly in government agencies and associations. However, although demand is growing, the supply of training courses and services for associations and the general public is still very low.
Solutions and software studied Mainly :
Nextcloud => Cloud, file sharing, calendar, tasks...
Big Blue Button, JitsiMeet, framatalk, => visio conference
Framapad, Etherpad => Collaborative writing, shared notes
YeswikI](YeswikI2), Docuwiki, => collaborative site, intranet
mailman lists](MailmaN2), sympa lists - framagroupe (ex framalis), phplist => discussion list
Framadate, OpenSondage sondage date => find a meeting date
And also
Signal chat, Element (Matrix), Framateam,Mattermost RocketChat => instant messaging
Framacalc - Ethercalc](EthercalcFramacalc) => shared spreadsheet application
Framaforms => online questionnaire
Discourse](ILoveDiscourseBecauseItSRobustAndVeryP) => forum
And secondarily
Framagenda => agenda sharing
Kanboard, Wekan project manager
Framindmap => mind maps
Other solutions presented and discussed
 Various alternatives to the main ones will be presented.
Sheet language en
Created by Assodev - Marsnet
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